back topConstitution & Bylaws

CONSTITUTION AND BYLAWS OF THE EASTERN REGIONAL RUSSELL TERRIER CLUB

CONSTITUTION
ARTICLE I—NAME AND OBJECTIVES
BYLAWS
ARTICLE I—MEMBERSHIP
ARTICLE II—MEETINGS
ARTICLE III—DIRECTORS AND OFFICERS
ARTICLE IV—THE CLUB YEAR, VOTING, NOMINATIONS, ELECTIONS
ARTICLE V—COMMITTEES
ARTICLE VI—DISCIPLINE
ARTICLE VII—AMENDMENTS
ARTICLE VIII—DISSOLUTION
ARTICLE IX—ORDER OF BUSINESS
ARTICLE X—PARLIAMENTARY AUTHORITY


back topCONSTITUTION

ARTICLE I—NAME, MISSION AND OBJECTIVES

SECTION 1

The name of the Club shall be the Eastern Regional Russell Terrier Club herein referred to as ERRTC or the Club.

SECTION 2

The Mission of the Club shall be to support and promote the AKC Russell Terrier in the American Kennel Club, locally and throughout the United States in every venue in which the Russell Terrier is able to participate, to promote and support breed health research and testing, to encourage responsible ownership, and to promote cooperation and good sportsmanship.

SECTION 3.

The objectives of the Club shall be:

a. to encourage and promote the breeding, understanding, and appreciation of the purebred Russell Terrier, and to perform and encourage such activities as will bring its natural qualities to perfection;
b. to encourage the organization of independent local Russell Terrier Specialty Clubs as the number of breed fanciers grows in various localities;
c. to accept the standard of the breed as approved by The American Kennel Club as the standard of excellence by which Russell Terriers shall be judged;
d. to guard against the commercial exploitation of the breed;
e. to encourage sportsmanlike competition at dog shows, obedience trials, earth dog tests, and other dog-related activities;
f. to protect and advance the interests of the breed by:

1) Conducting fun matches, sanctioned matches, specialty shows, earth dog, tracking, obedience, rally, agility and other dog-related activities as the Club chooses to undertake under the rules and regulations of The American Kennel Club.
2) Providing educational seminars and material to include history, conformation and movement, working traits, and health information.
3) To promote fellowship, helpfulness, sportsmanship and sharing of knowledge among the fancy.
4) To promote genetic health and appropriate health screening through education and awareness.

SECTION 4

The Club shall not be conducted or operated for profit and no part of any profits or remainder or residual from dues or donations to the Club shall inure to the benefit of any member or individual.

SECTION 5

The members of the Club shall adopt and may periodically revise such Bylaws as may be required to carry out these objectives, including reorganization as necessary to allow local breed clubs to form.

back topBYLAWS

ARTICLE I—MEMBERSHIP

SECTION 1. ELIGIBILITY

There shall be seven (7) types of membership open to all persons who are in good standing with The American Kennel Club or in the case of foreign members, a kennel club recognized by the AKC, and who subscribe to the purposes of this Club.

a. Regular Membership—Enjoys all club privileges including the right to vote and hold office (For those residing in the Eastern Region of the USA, defined as AKC Divisions 1-5)
b. Regular Household Membership—Two adult members residing in same household, each eligible to vote, but only 1 member eligible to serve on the Board of Directors concurrently (Must reside in the Eastern Region)
c. Associate Membership— Entitled to all club privileges except holding office; for members who reside outside the Eastern Region (outside AKC Divisions 1-5) or for members who do not currently own, in full or in part, an AKC Russell Terrier. Associate members shall not count in the determination of a quorum.
d. Associate Household Membership—Two adult members residing in same household entitled to all club privileges except holding office; for members who reside outside the Eastern Region (outside AKC Divisions 1-5) or for members who do not currently own, in full or in part, an AKC Russell Terrier. Associate household members shall not count in the determination of a quorum.
e. Junior Membership—under 18 years of age. This is a non-voting/ non office holding membership which may automatically convert to regular membership at the age of 18. Junior members shall not count in the determination of a quorum.
f. Foreign Membership—A Foreign Member is one who resides in a country outside of the United States. Foreign Members shall enjoy all the privileges of membership except the right to vote, hold office and participate in the Club’s Membership Awards programs. Foreign members shall not count in the determination of a quorum.
g. Honorary Membership—The BOD, on unanimous vote, may choose to grant lifetime honorary membership in special cases to those deserving of special recognition for their devotion to the breed.

SECTION 2. DUES

a. Membership—the amount of dues for each type membership shall be determined by a two-thirds vote of the Board of Directors (BOD) once a year. Dues shall be determined by a majority vote of the BOD and be payable on the first day of July of each year.
b. No member may vote whose dues are not paid for the current year.
c. During the month of May, the Treasurer shall send to each member a statement of dues for the ensuing fiscal year either by postal mail or email.
d. All persons whose dues remain unpaid on Sept 1st shall be automatically dropped from membership and shall be so advised in writing by the Secretary.
e. The fiscal year shall be from July 1 through June 30.
f. Any person joining as a member and paying dues within three (3) months prior to July 1st shall be exempt from annual dues for the ensuing fiscal year.

SECTION 3. REQUIREMENTS FOR MEMBERSHIP

a. Owner of, interest in, or breeder of a Russell Terrier (USA) or Jack Russell Terrier (Foreign); or
b. Meaningful experience as an exhibitor or judge in conformation, earth dog, or other AKC event, or a breeder of champions in an AKC recognized breed; and
c. Demonstrable adherence to the Code of Ethics for the AKC and ERRTC; and
d. Exhibition of good sportsmanship in all phases of dog activities and responsible dog ownership.

SECTION 4. ELECTION TO MEMBERSHIP

a. Each applicant for membership shall apply on a form as approved by The BOD and which shall provide that the applicant agrees to abide by these Constitution and Bylaws and the rules of The American Kennel Club. The application shall state the name, address, and the applicant’s experience in breeding, showing and competition in other dog- related activities. Membership applicants must be sponsored by a member in good standing at the time the applicant submits his/her membership application. Applicants shall be judged on whether the applicant meets the criteria for membership in Article I, Section 3 and agrees to the following which shall be included on the membership application.

1. Accept the Breed Standard as approved by the American Kennel Club.
2. Encourage and promote responsible breeding of purebred Russell Terriers and protect the breed by never selling puppies or adult dogs to commercial outlets or in litter lots.
3. Make every effort to prevent any dog you own or have bred from ending up in a rescue/shelter situation.
4. Members should conduct themselves at all times in such a manner as to reflect credit on the ERRTC, the AKC, and the sport of purebred dogs. This includes respect for the show site, convention and overflow facilities, and other aspects of responsible dog ownership.
5. Support and abide by the Constitution and Bylaws, the Club’s Code of Ethics, and the rules of the American Kennel Club.

b. Accompanying the application, the prospective member shall submit dues for the current year.
c. Vote may be at any meeting of the BOD no later than sixty (60) days after receipt of the completed application. All votes will be properly recorded and available to the membership.
d. Affirmative votes of a simple majority of The BOD shall be required to elect an applicant.
e. A candidate who does not receive a majority vote for membership will be mailed a letter within thirty (30) days of the vote stating those criteria for membership that were not met, and outlining what the candidate can do to fulfill membership requirements for the Club.
f. An applicant who has received a negative vote by the BOD may be presented by the applicant's sponsor at the next BOD Meeting of the Club, and the Club may elect such applicant by a favorable vote of a majority of the members present provided that member meets the minimum criteria for membership as outlined in Article I, Section 3. Should the applicant’s endorser decline or fail to present the application for a vote at the next BOD Meeting, the membership dues shall be returned to the applicant by the Treasurer “after” the Annual Meeting.
g. Regular and Associate Members: Applications to become a Regular or Associate Member shall be filed with the Secretary to be voted on.
h. Foreign Members: Applications to become a Foreign Member shall be filed with the Secretary and need no approval by the BOD and no sponsorship/endorsement.
i. Junior Members: Junior member application requires the sponsorship/endorsement of one member in good standing but needs no approval by the BOD.

SECTION 5. TERMINATION OF MEMBERSHIP

Membership may be terminated:
a. By resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club, become incurred on the first day of each fiscal year, and must be paid in full prior to resignation.
b. By lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid after the first day of September of the fiscal year; however, the BOD may grant an additional 60 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of the meeting or date of the vote.
c. Any member who has lapsed or resigned may reapply for membership as specified in Article I Section 3 of these Bylaws, but if the membership has not lapsed or expired for more than one year, the applicant will be immediately accepted as an active member provided that applicant is in good standing with the American Kennel Club.
d. By expulsion. A member may be terminated by expulsion as provided in Article VI of these bylaws.

back topARTICLE II—MEETINGS

SECTION 1. ANNUAL MEETING

The annual meeting of the Club shall be held in October at a place, date, and hour designated by the BOD. Written notice of the annual meeting shall be mailed or emailed by the Secretary to each member at least 90 days prior to the date of the meeting. The quorum for such a meeting shall be 20% of the members in good standing, participating in person or via teleconference. Good faith attempts at providing options for teleconference participation by all members must be made.

SECTION 2. SPECIAL CLUB MEETINGS

Special Club meetings may be called by a majority vote of the members of the BOD who are present at a meeting of the BOD or who vote by mail, fax, or telephone call, or shall be called by the Secretary upon receipt of a petition signed by 15% of the members of the Club who are in good standing. Such meeting shall be held as such a reasonable place, date and hour as may be designated by the BOD. Written notice of such shall be mailed or emailed by the Secretary at least 30 days and not more than 60 days prior to the meeting. The notice of the meeting shall state the purpose of the meeting and no other Club business may be transacted. The quorum for such a meeting shall be 15% of the members in good standing. Good faith attempts at providing options for teleconference participation by all members must be made.

SECTION 3. BOARD OF DIRECTORS MEETINGS

The BOD shall meet at least once each calendar year, in conjunction with the Club's annual Specialty Show if feasible. Other meetings of the BOD shall be held at such times and places as are designated by the President or by a majority vote of the entire BOD. Written notice of each such other meeting shall be mailed or emailed by the Secretary to each member of the BOD at least 30 days prior to the date of the meeting. The quorum for a BOD meeting shall be a majority of the BOD voting in person, by mail, fax or telephone conference, electronic mail or acceptable communications technology. For items voted on by telephone conference call, mail, fax or electronic, results must be confirmed in writing by postal mail or email by the Secretary within fourteen days. Executive Sessions are prohibited except on issues regarding disciplinary actions and pending or possible legal issues regarding the club or its members.

SECTION 4. EMERGENCY BOARD MEETINGS

Emergency BOD meetings may be called by any BOD member with less than a 30-day notice but no sooner than a 72-hour notice for issues of critical importance such as compromising of the Club’s bylaws or constitution, the breed standard, or a decision that may have a long-run deleterious effect on the Club. The quorum for such an emergency BOD meeting shall be two-thirds of the BOD. Items voted on by telephone conference call, mail, fax or electronic must be confirmed in writing by the Secretary within seven days. Executive Sessions are prohibited except in matters of disciplinary actions, issues regarding BOD or Committee members, or legal matters.

SECTION 5. CONDUCT OF BUSINESS

The BOD may conduct its business by mail, facsimile transmission, and electronic process or by telephone conference call by the President. The results of balloting by conference call shall be attested to by the Recording Secretary. In the event that the Recording Secretary is unavailable, the President shall appoint an acting secretary for the conference call.

As a condition precedent to the conduct of business through electronic process, the BOD shall adopt procedures to ensure the following with respect to the conduct of such business:


(a) That every BOD member shall be enabled to participate in the electronic conduct of such business;
(b) That the verification of the identity of the participants in such electronic conduct of business is suitable to determine that the participant is a BOD member eligible to participate in the electronic conduct of such business;
(c) That the BOD members eligible to participate in the electronic conduct of such business are receiving all data and information that is disseminated through the electronic process;
(d) That all BOD members have agreed to the conduct of such business through electronic process.
Items voted upon by telephone conference call or other electronic communication must be confirmed in writing and postmarked or faxed within seven (7) days.


back topARTICLE III—DIRECTORS AND OFFICERS

SECTION 1. BOARD OF DIRECTORS

The BOD shall be comprised of Directors and Officers, all of whom shall be full members in good standing who are residents of the Eastern region of the United States, as defined by AKC Divisions 1-5. General management of the Club's affairs shall be entrusted to the BOD.

SECTION 2. ELECTION OF DIRECTORS AND TERM OF OFFICE

One Director from each state included in the Eastern region (currently numbering 21 states, including the District of Columbia) may serve on the BOD. Directors from states in AKC Divisions 1 and 3 (CT, ME, MA, NH, RI, VT, DC, MD, VA, NC, TN) are to be elected on odd numbered years and those from states in AKC Divisions 2, 4, and 5 (DE, NJ, NY, PA, FL, GA, SC, IN, KY, OH) are to be elected on even-numbered years. The Directors shall be elected at each annual election for a term of two years and shall serve until their successors are elected. No Director shall serve for more than three consecutive terms or six years. Director positions may remain open if no suitable candidate is nominated or elected.

SECTION 3. ELECTION OF OFFICERS AND TERM OF OFFICE

Officers consist of President, Vice President, Recording Secretary, Membership Secretary, and Treasurer. Terms of Officers shall be limited to one year. No member shall serve more than two consecutive years in a single position and no more than four consecutive years as an Officer in any capacity. Officers may or may not also be a Director concurrently.
Elected officers shall hold office for a term of one year, or until their successors shall be duly elected and qualified.
The Club's officers shall serve in their respective capacities both with regard to the Club and its meetings and the BOD and its meetings.

a. The President shall preside at all meetings of the Club and of the BOD, and shall have the duties and powers normally appurtenant to the office of President, in addition to those particularly specified by these Bylaws.
b. The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
c. The Recording Secretary shall keep a record of all meetings of the Club and of the BOD and of all votes taken by mail, fax, or telephone and of all matters of which a record shall be ordered by the Club. The minutes of the Annual Meeting and all other meetings shall be published in the next issue of the Club’s Newsletter and shall be available to the membership if requested by a member within 30 days of the meeting by electronic communication. Corrections or additions shall be requested within 30 days of publication. These shall be published and the minutes adjusted. Records of all votes taken by the Club or the BOD shall be published in the following issue of the Club’s Newsletter. The Secretary shall have charge of the correspondence, notify members of meetings, notify Officers and Directors of their election to office, and carry out such other duties as are prescribed by these Bylaws.
d. The Membership Secretary shall receive applications for Active Membership and prepare a monthly list of applicants and their endorsers for action by the BOD. The Membership Secretary shall notify all new Active Members of their election to active membership, and coordinate with the Treasurer to transmit all dues from new active members to the Treasurer promptly. The Membership Secretary shall assist the Recording Secretary, as needed.
e. The Treasurer shall collect and receive all moneys due or belonging to the Club. The Treasurer shall deposit the same in a bank approved by the BOD, in the name of the Club. The Treasurer's books shall at all times be open to inspection of the BOD and the Membership and the Treasurer shall report to the BOD at every meeting the condition of the Club's finances and every item of receipt of payment not previously reported; and at the annual meeting the Treasurer shall render an account of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the BOD of Directors shall determine.
f. The AKC Delegate shall be elected for a term of one year by the membership by the same method of nomination and election at the same time as voting for Director candidates. The AKC Delegate will attend meetings of the AKC Delegate Body and will make regular reports to the BOD and the membership. The AKC Delegate may not be an Officer, but may be a Director and must be a member of the Club in good standing. The elected AKC Delegate assumes the position on the same date as the new BOD and the term of office is the same as that for Directors.
g. The ARTC Liaison shall be appointed by the President annually. The ARTC Liaison may not be an Officer, but may be a Director and must be a member of the Club in good standing. There is no term limit but the appointment must be renewed annually by the current President.

SECTION 4. VACANCIES

Any vacancies occurring among Officers during the year shall be filled until the next annual election by those candidates from the previous election who received the next highest votes. If the candidate with the next highest votes cannot serve then the candidate with the second highest votes will fill the vacancy and so forth. If there are no candidates from the previous election or no candidates who are willing to serve to fill the vacancy the BOD may fill the vacancy by a majority vote of all of the then members of the BOD; except that a vacancy in the office of President shall be automatically filled by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the BOD. Any vacancy in a Director position will be filled by the candidate who received the next highest vote and so on. If there are no prior candidates available, the Director position will remain unfilled until the next election.


back topARTICLE IV—THE CLUB YEAR, VOTING, NOMINATIONS, ELECTIONS

SECTION 1. CLUB YEAR

The Club's fiscal year shall begin on the 1st day of July and end on the 30th day of June.
The Club's official year shall begin on the 1st day of July and end on the 30th day of June. Directors and Officers shall take office on January 1st. The election of officers may be conducted at a meeting of the BOD, by mail, fax, telephone or other electronic communication. Each retiring officer shall turn over to his successor in office all properties and records relating to that office within 30 days after being notified of the election of new officers.

SECTION 2. VOTING

At the annual meeting or at a special meeting of the Club, voting shall be limited to those members in good standing who are present in person or by teleconference, except for the annual election of Officers, Directors, and Delegate, and amendments to the Constitution and Bylaws and the Standard for the breed, which shall be decided by written ballot cast by mail. Voting by proxy shall not be permitted. The BOD may decide to submit other specific questions for decision of the members by written ballot cast by mail or in accordance with AKC’s procedure on electronic balloting for clubs.

SECTION 3. ANNUAL ELECTION

At the annual election of the Officers, Directors and Delegate to The American Kennel Club, the vote shall be conducted by secret ballot. Ballots to be valid must be received by a designated professional firm. Ballots shall be counted by the designated professional firm by September 15. The designated professional firm shall check the returned ballots against the list of members whose dues are paid for the current year prior to the opening of the envelope. The designated professional firm shall certify the eligibility of the voters as well as the result of the voting, and will notify the Secretary who will in turn notify the newly elected Officers, Directors, and Delegate by mail by within 7 business days. The back of each envelope must be signed across the seal by the member with handwritten signature compared to the handwritten signature on the ballot. Ballots can never be seen by any member of the Club.
The results of the election shall be announced at the Annual Meeting in October, shall be printed in the next issue of the Club’s Newsletter and shall be published on the Club’s website within thirty (30) days of the election results. Persons receiving the largest number of votes for each Officer and Director position shall be declared elected. In the even of a tie, a flip of a coin will determine position. If any nominee, at the time of the meeting is unable to serve for any reason, such nominee shall not be elected and the vacancy so created shall be filled in the manner provided by Article III, Section 3. The Secretary will immediately notify the newly elected Directors and Delegate by mail.

SECTION 4. NOMINATIONS AND BALLOTS

No person may be a candidate in a Club election who has not been nominated in accordance with these Bylaws. A nominating committee shall be chosen by the BOD before March 1 of each year. The committee shall consist of seven members and must include at least 1 member from each AKC division. All members must be in good standing with the AKC and no more than one may be a member of the current BOD. No one on the nominating committee or member of his/her household shall be running for the upcoming election. The BOD shall name a chairman for the Committee from those selected to serve on the Nominating Committee. The Nominating Committee may conduct its business by mail, fax, electronic communication, or telephone.

1. The Nominating Committee shall nominate from among the eligible members of the Club one candidate for each vacant position on the BOD, each Officer position, and one candidate for the Delegate to The American Kennel Club and shall procure the acceptance of each nominee so chosen. Members who are eligible to serve on the BOD must be members in good standing with the AKC and who have been members of the Club for one (1) or more years. The Committee must nominate candidates to ensure that there will be a designated Director for each of the specific areas outlined in Article 3, Section 2. The Committee shall then submit its slate of candidates to the Secretary who shall mail the list, including the full names of each candidate, the state in which he resides and the vacancy for which he has been nominated, to each member of the Club on or before May 15 so that additional nominations may be made by the membership if they so desire

2. Additional nominations of eligible members may be made by written petition addressed to the Secretary and received at the Secretary's regular address on or before July 1, signed by two (2) members and accompanied by the written acceptance of each such additional nominee signifying his willingness to be a candidate. If no valid nominations are received by the Secretary by July 1, the Nominating Committee's slate shall be declared elected and no balloting will be required. The Secretary shall promptly notify all candidates of their election by August 1, with their terms beginning on January 1. Notice will be published in the following issue of the Club’s Newsletter.

3. If there are additional valid nominations received by the Secretary by July 1, the Secretary shall mail to each member in good standing on or before August 1, a ballot listing all the nominees in alphabetical order together with the names of the states in which they reside and a resume for each candidate written by that candidate. All resumes will be printed and included in the envelope but separate from the ballot itself.

4. A blank envelope will be included and a return envelope addressed to the designated professional firm marked "Ballot" and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking his ballot, shall seal it in the blank envelope which in turn shall be placed in the second envelope addressed to the designated professional firm. Marked ballots must be received by September 1. The designated professional firm shall check the returns against the list of members whose dues are paid for the current year prior to opening the outer envelope and removing the blank envelope, and shall certify the eligibility of the voters as well as the results of the voting which shall be announced at the Annual Meeting in October and in the next issue of the Club’s Newsletter

Nominations cannot be made in any manner other than as provided above.

back topARTICLE V—COMMITTEES

SECTION 1

The BOD may each year appoint standing committees to advance the work of the Club. Such committees shall always be subject to the final authority of the BOD and serve at the “Pleasure of the BOD”. Special committees may also be appointed by the BOD to aid it on particular projects. The term of any committee is one (1) year.

a. No members and or advisors shall serve more than four consecutive terms on any one committee.

b. No Member and/or advisors shall serve on more than three committees except in the case where the membership numbers prevent appointment of enough members to warrant such.

c. Under no circumstances shall the Club allow a Committee to operate as an Executive Committee.

SECTION 2

Any committee appointment may be terminated by a two-thirds vote of the full membership of the BOD upon written notice to the appointee; and the BOD may appoint successors to those persons whose service has been terminated.

SECTION 3

There shall be a Newsletter Committee consisting of one (1) or more members. The Newsletter shall be distributed via electronic format except in the case where a member has no access to a computer in which case the Newsletter shall be printed in black and white and mailed. The Newsletter will be made available on the Members Only Page of the club website.


back topARTICLE VI—DISCIPLINE

SECTION 1. AMERICAN KENNEL CLUB SUSPENSION

Any member who is suspended from all privileges of The American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

SECTION 2. CHARGES

Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $100 which shall be forfeited if such charges are not sustained by the BOD or a Committee following a hearing. The Secretary shall promptly send a copy of the charges to each member of the BOD or present them at a BOD meeting, and the BOD shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or of the Breed. If the BOD considers that the charges do not allege conduct which would be prejudicial to the best interest of the Club or of the Breed, it may refuse to entertain jurisdiction. If the BOD entertains jurisdiction of the charges, it shall fix a date of a hearing by the BOD or a Committee of not less than three members of the BOD, not less than three weeks or more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in their own defense and bring witnesses if they wish.

SECTION 3. BOARD HEARING

The defendant shall have the right to bring counsel if he or she so chooses. The defendant shall also have the right to demand that the meeting be held in open session. Should the charges be sustained after hearing all of the evidence and testimony presented by complainant and defendant, the BOD or Committee may by a two-thirds vote of the entire BOD to suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, or until the next annual meeting if that will occur after six months. The Secretary, in turn, shall notify each of the parties of the decision.

SECTION 4. EXPULSION

Expulsion of a member from the Club may be accomplished only at the Annual Meeting of the Club following a hearing and upon the recommendation of the BOD or Committee as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in his own behalf though no evidence shall be taken at this meeting. The President shall read the charges and the findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf. The meeting shall then vote by secret written ballot on the proposed expulsion. A two-thirds vote of those present and voting at the annual meeting shall be necessary for expulsion. If expulsion is not so voted the suspension shall stand. Expulsion must be reserved only for actions which are so egregious to the breed as to require expulsion from privileges of the AKC.

back topARTICLE VII—AMENDMENTS

SECTION 1

Amendments to the Bylaws may be proposed by the BOD or by written petition addressed to the Secretary signed by 15% (fifteen percent) of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the BOD and must be submitted to the members for a vote within sixty (60) days of the date when the petition was received by the Secretary.

SECTION 2

The Constitution and Bylaws may be amended at any time, provided a copy of the proposed amendment has been mailed or sent in accordance with AKC’s procedure on electronic balloting for AKC clubs by the Secretary to each member in good standing on the date of mailing, accompanied by a ballot on which he may indicate his choice for or against the action to be taken. The notice shall specify a date not less than thirty (30) days after the date of mailing by which date the ballots must be returned to a designated professional firm to be counted. The favorable vote of two-thirds of the members in good standing who return valid ballots within the time limit shall be required to effect any such amendment.

SECTION 3

Dual-envelope procedures described in Article IV, Section 4, (C) shall be followed in handling such ballots to assure secrecy of the vote.

SECTION 4

No amendment to the Constitution and Bylaws shall become effective until it has been approved by the BOD.
Notwithstanding the above, the Board of Directors shall be empowered to appoint a Coder Reviser who shall have the authority to correct any misspellings, punctuation, clerical and other grammatical errors in this Constitution and By-Laws that do not affect the substance of this Constitution and By-Laws without the necessity of submitting such corrections through the amendment process.

back topARTICLE VIII — DISSOLUTION & REORGANIZATION

SECTION 1

Within the first 3 years of the Club’s formation, dissolution for any purpose requires written consent of not less than two-thirds of the charter members, defined as the first 25 members of the Club.

SECTION 2

The Club may be dissolved for reorganization at any time by the written consent of not less than two-thirds of the members in good standing.

SECTION 3

The Club may be dissolved at any time by the written consent of not less than two-thirds of the members in good standing. In the event of the dissolution of the Club, other than for the purpose of reorganization, none of the property of the Club, not any proceeds thereof, or any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the BOD.

back topARTICLE IX—ORDER OF BUSINESS

SECTION 1

At meetings of the Club, the order of business so far as the character and nature of the meeting may permit, shall be as follows:

• Roll Call
• Minutes of the Last Meeting
• Report of the President
• Report of the Secretary
• Report of the Treasurer
• Reports of Committees
• Unfinished Business
• New Business
• Adjournment

SECTION 2

At meetings of the BOD, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

• Minutes of the Last Meeting
• Report of the Secretary
• Report of the Treasurer
• Reports of Committees
• Unfinished Business
• New Business
• Adjournment

back topARTICLE X—PARLIAMENTARY AUTHORITY

SECTION 1

The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt. All business of the club must be brought before the entire BOD and must be voted on by the entire BOD. Executive Committees are prohibited.

back top